Automate HR Q&A from Google Drive Documents with AI
Provide instant, accurate answers to employee queries from internal documents, reducing HR support time by up to 70% and improving employee self-service.
Employees struggle to find quick, accurate answers within vast company documents, leading to lost productivity and overwhelmed HR teams. This workflow builds an AI-powered HR assistant using Retrieval Augmented Generation (RAG), enabling instant, reliable answers from your Google Drive documents and boosting internal efficiency.
Documentation
AI-Powered HR Assistant for Google Drive Documents
This n8n workflow creates an intelligent RAG (Retrieval Augmented Generation) system, transforming your Google Drive documents into a searchable knowledge base. It empowers an AI assistant to provide instant, accurate answers to employee questions, directly from your company's policies and resources.
Key Features
- Automated Document Ingestion: Automatically processes new or updated documents from Google Drive into your vector store.
- Intelligent HR Assistant: An AI agent specifically designed to answer employee questions based on your company's internal documents.
- Contextual Q&A with RAG: Leverages Retrieval Augmented Generation to provide precise, document-backed answers, preventing AI hallucinations.
- Scalable Knowledge Base: Utilizes Pinecone for efficient vector storage and retrieval of company information.
- Real-time Updates: Ensures your AI assistant always has the most current information by reacting to Google Drive changes.
How It Works
The workflow operates in two main phases. First, for document ingestion, it continuously monitors a specified Google Drive folder for new or updated files. When a change is detected, the document is downloaded, segmented into manageable chunks by the Recursive Character Text Splitter, and then converted into numerical embeddings by Google Gemini. These embeddings are subsequently stored in a Pinecone vector index. Second, for AI Assistant Q&A, when an employee sends a chat message, an AI Agent, powered by Google Gemini and equipped with a Vector Store Tool, retrieves the most relevant document chunks from Pinecone. The agent uses this retrieved context to generate a concise and accurate answer, acting as a knowledgeable HR assistant.