AI-Powered Meeting Automation: Tasks, Summaries & Follow-ups
Automate post-meeting task creation, client notifications, and follow-up scheduling, saving hours of manual administrative work and increasing project accountability.
Manually transcribing meetings, extracting tasks, and coordinating follow-ups consumes valuable time and leads to missed actions. This AI-powered n8n workflow automates the entire post-meeting process, instantly creating tasks in Airtable, sending personalized summaries via Gmail, and scheduling follow-up calls.
Documentation
AI-Powered Meeting Automation
Manually processing meeting transcripts for tasks, summaries, and follow-ups is time-consuming and prone to oversight. This n8n workflow leverages AI to automate the entire post-meeting process, ensuring no action items are missed and communication is streamlined.
Key Features
- Automated Task Creation: Instantly convert meeting discussions into actionable tasks in Airtable.
- Smart Client Notifications: Automatically send personalized meeting summaries and specific action items to participants via Gmail.
- Effortless Follow-up Scheduling: Schedule Google Calendar events for new calls based on meeting content.
- Intelligent Transcript Analysis: Leverage AI to process Fireflies.ai meeting transcripts, identifying key actions and decisions.
How It Works
This workflow is triggered when a new meeting transcript from Fireflies.ai becomes available via a webhook. It then fetches the comprehensive meeting content, including the title, participants, full transcript, and summary. An intelligent AI Agent, powered by OpenAI's GPT-4o and built with LangChain, meticulously analyzes this data. Based on its analysis and the context of the meeting (e.g., if it's related to a 'project'), it executes a series of automated actions.
Specifically, actionable tasks are created in your specified Airtable base, complete with name, detailed description, due date, priority, and associated project name. Meeting participants (excluding your own email address) automatically receive a personalized email via Gmail, containing the meeting summary and their specific action items. Furthermore, if the transcript indicates a follow-up call is necessary, a new Google Calendar event is automatically created, including attendees and a Google Meet link.