Recruitment & Hiring Automation
Automate and streamline your recruitment process, from application to interview, saving time and resources while improving candidate experience.
The Recruitment & Hiring Workflow automates the entire hiring process — from capturing applications and analyzing resumes with AI, to scheduling interviews and sending candidate notifications.
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Ready-to-use workflow template
Complete workflow template
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Recruitment & Hiring Automation
📌 OverviewThis workflow automates the recruitment process by handling job applications, shortlisting candidates with AI, scheduling interviews, and sending timely updates to applicants. It reduces HR workload, improves candidate experience, and ensures a faster hiring cycle.
Category: HR & People OperationsTrigger: New resume submission via Google Form
⚙️ Workflow Steps
- Google Sheets Trigger (Resume Submission)
- Starts when a new job application is added to Google Sheets.
- Captures applicant details such as name, email, department, and resume link.
- AI Resume Shortlisting (OpenAI)
- Uses AI to analyze candidate resumes against job criteria.
- Scores applicants and classifies them as Shortlisted or Rejected.
- Filter Candidates
- If shortlisted → continue to interview scheduling.
- If rejected → send rejection email.
- Interview Scheduling (Google Calendar)
- Creates an interview event on the HR team’s calendar.
- Sends an invite to the candidate with date, time, and meeting link.
- Send Email Notification (Gmail)
- Sends an acceptance/shortlisting email with interview details.
- Sends rejection email for candidates not meeting criteria.
🗂️ Data Sources & Tools
- Google Forms / Sheets → Capture job applications.
- OpenAI GPT → AI-powered resume analysis & shortlisting.
- Google Calendar → Interview scheduling.
- Gmail → Candidate communication.
✅ Key Benefits
- Speeds up the hiring process with AI shortlisting.
- Reduces HR’s manual workload.
- Provides candidates with faster communication.
- Automates interview scheduling seamlessly.