Automated Student Application & Course Enrollment Workflow
Automatically enroll students in courses and update databases, saving time and improving accuracy in application processing.
This automation workflow streamlines the student application validation and enrollment process using Google Sheets, OpenAI, and automated email notifications.
$29
Ready-to-use workflow template
Complete workflow template
Setup documentation
Community support
Preview - N8n
Documentation
Description
This automation workflow streamlines the student application validation and enrollment process using Google Sheets, OpenAI, and automated email notifications. Every day at 7 AM, the workflow runs automatically to:
- Retrieve new applicant records from the Applicant Google Sheet.
- Validate the applicant’s Program Interest against the Course Availability Sheet using the OpenAI model.
- If a course slot is available, store the student’s data in the Student Database and send a confirmation email.
- If the course is not available, send a Change Course Request email and update the applicant’s status accordingly.
This ensures a smooth, efficient, and accurate admission process with minimal manual effort.
Benefits for Institutions
- Time-Saving Automation – Process applications daily without manual checking.
- Accurate Validation – Automatically verify course availability using OpenAI logic.
- Instant Communication – Keep applicants informed through automated confirmation or change-course emails.
- Centralized Records – Maintain updated student data in a Student Database Google Sheet.
- Improved Applicant Experience – Provide fast responses and reduce waiting time for students.
Tools Used:
- n8n Scheduler – Automates daily 7 AM execution.
- Google Sheets – Applicant list, Course availability, and Student database.
- OpenAI Model – Course validation logic.
- Gmail / SMTP – Sending confirmation or change-course emails.
